When a purchase order is added or edited within ePO/eFinancials, if the amount is outside the limit set for the user and if Enable Email is set to Yes, then a notification is sent to the user's supervisor's mobile device for review so that the purchase order can be approved, denied or sent back to the submitter for revision. The supervisor can review the purchase order details including expense account MTD / YTD Actual and budget amounts in graphical format as well.

It is important to note that notifications are sent to the device that the supervisor was last logged into. If the supervisor does not have QuickTask installed on his or her device—or has never launched the application—then the notification will not be sent.

Refer to QuickTask Tips and Helpful Hints for help with setting notifications on your device.

1. Any time you receive a notification on your mobile device, tap Cancel after reading the message.
2. After logging into QuickTask, tap the Approve icon to see a list of purchase orders awaiting approval.
3. Tap a purchase order line to go to the next page to view details.
4. You can tap Approve, Deny, or Revise at the bottom of the page, or you can tap a line item to view the details on another screen, where Month to Date and Year to Date Actual and Budget amounts are available to be viewed in graphical format.
5. From this page, you can tap < Back to return to the previous page to review other line items or approve, deny, or send the purchase order back for revision.
6. When ready, tap Approve, Deny, or Revise, and then a text box appears at the top of the page so you can enter notes, if desired. After entering any notes, tap to approve, deny, or send the purchase order back to the submitter for revision.
   
7. At the confirmation message that appears, tap Yes or No to complete the process.

1. Any time you receive a notification on your mobile device, tap Cancel after reading the message.
2. After logging into QuickTask, tap the Approve icon to see a list of purchase orders awaiting approval.
3. Tap a purchase order line to go to the next page to view details.
4. You can tap Approve, Deny, or Revise at the bottom of the page, or you can tap a line item to view the details on another screen, where Month to Date and Year to Date Actual and Budget amounts are available to be viewed in graphical format.
5. From this page, you can tap < Back to return to the previous page to review other line items or approve, deny, or send the purchase order back for revision.
6. When ready, tap Approve, Deny, or Revise, and then a text box appears at the top of the page so you can enter notes, if desired. After entering any notes, tap to approve, deny, or send the purchase order back to the submitter for revision.
   
7. At the confirmation message that appears, tap Yes or No to complete the process.

This feature requires that the global policy for purchase orders is set to Enable Email (eFinancials—Common Setup--Setup—Policies—Global Policies—PO tab).